Institutional Conference Coordinator in Chicago , Illinois
Posted 04/01/21

AccruePartners values our contract and consulting employees. We offer a competitive benefits package to meet the diverse needs of all of our contractor and consulting employees and their family members. Here is a listing of what our company offers: 401(k) Medical, Dental, Vision, Life Insurance, Employee Assistance Program, Medical and Prescription Drug, Short and Long-Term Disability Insurance.

 

THE TEAM YOU WILL BE JOINING:

  • Fortune 100 Financial Services Company
  • 100-year history of dedication to customer satisfaction, success and growth
  • Tremendous growth and new business strategy leading to the need for new talent
  • Significant investments in cutting-edge technology

 

WHAT THEY OFFER YOU:

  • Culture: Excellent work environment that fosters collaboration
  • Growth: Ability to make an impact on the direction of the organization
  • Opportunity: Gain hands-on experience working with cutting-edge technology
  • Stability: Recent financial performance of the company has reported record profits

 

WHERE THE POSITION IS LOCATED:

  • Chicago- Remote

 

WHY THIS ROLE IS IMPORTANT:

Conference Sponsorships – Communication Management

Managing the flow of sponsorship information between distribution leadership and organizers/associations

  • Communicating conference opportunities and deadlines to leadership (ie. Sponsorship level, benefits, additional opportunities)
  • Communicating conference decisions back to organizers/associations (ie. Selected sponsorship level, enhancements)
  • Payment of invoices
  • Contract execution
  • Management/Ownership of Institutional Events and Sponsorships calendar to track all event related information (dates, attendees, speakers, topics, budget, deadlines, sponsorship benefits)
  • Point of contact for all conference sponsorship related questions from marketing and distribution

Conference Attendee and Speaker Management

Managing deliverables related to the participation of our attendees and speakers

  • Requesting speaker and Nuveen attendee availability for conference and calendar holds
  • Requesting and scheduling preps for speaker and attendees and calendar holds, internal meeting preps
  • Registering or communicating the registration process and deadlines to speakers and Nuveen attendees
  • Requesting and submitting bios and headshots for speakers and Nuveen attendees
  • Communicating all deliverables and deadlines to Nuveen speakers and attendees
  • Ongoing communication of event details to speaker and attendees

Marketing Deliverables Management

Managing the marketing deliverables related to our brand presence at conferences

  • Scheduling and running a weekly conference deliverables call with client marketing and distribution
  • Managing all deadlines related to event and sponsorship marketing deliverables, pre and post-event
  • Submitting, shipping or uploading conference deliverables to conference organizers

Maintaining upcoming events cheat sheet for weekly Institutional Newsletter

 

 

DESIRED QUALIFICATIONS:

  • 3+ years’ experience managing corporate events and conferences
  • 3+ years’ experience managing calendars to track all event-related information ((dates, attendees, speakers, topics, budget, deadlines, sponsorship benefits)
  •  
  • Employee Type: Contract
  • Location: Chicago , Illinois
  • Category: Marketing
  • Date Posted: 04/01/21
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